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For basic information on managing a catalog,  please click HERE. 

The first field, "Select Ranch" would be ignored until you add a member to your catalog. Once a member or members are added, a drop-down list will appear there, allowing you, as manager, to create catalog pages for your members,  or manage ads after they have submitted them through their user login. They must first set up a regular user account in order to be added ad a member of your catalog.

Adding a Member:
Once you have completed the catalog registration form and we have activated your catalog, then you can login to your catalog manager account by using the  "Add Member" link.  

Once a member or members are added to your catalog, a drop-down list is available in your manager list of sale horses currently posted by clicking the "update/activate" link on your tool.  This lets you  activate,  deactivate,  edit and even delete horses once they exist in your catalog.  Your members have the ability to edit ads,  but they cannot activate,  deactivate or delete a horse once it has been submitted. This gives you the administrative control that you need to be sure all the paper work is complete on each consignment,  etc.,  before it is visible online.  It also prevents a user from accidentally deleting a catalog entry.

If you,  as a manager,  are also a consignor to the catalog,  then you must create a regular user account for yourself or business,  then add that account as a member of your catalog,  just as other users would.  You have one advantage however ... you can submit your sale entries using the manager login,  making the "activation" process unnecessary for your entries.  (You can deactivate your own entries (from the manager account)  if it is too soon for them to appear online,  however.)

Once a user has been added as a member of your catalog, when they log in to their regular user account, they will have more "tools" on their personal toolbar. It will allow them to create both classified AND catalog pages. For people who might be placing regular classifieds for some of their horses, and a catalog page for certain others, it is important to choose the correct link for (classified or catalog.) That is really the only "extra" thing to think about for a member of your catalog when they place ads, because their toolbar will allow them to do both.  Catalog ads will always automatically create a free companion classified ad that appears at the www.BuyHorsesOnly.com site as soon as the catalog entry is activated.  If later deactivated,  the companion classified ad will also be deactivated.  It is controlled by the settings of the catalog. 

Note: An important difference between "cataloged" horses and "classified" horses is that classified ads expire after 120 days,  and cataloged horses do not expire until the catalog does.  In user account management screens,  classified horses show an expiration date.  Cataloged horses do not. (The free classified companion ads for cataloged horses do not expire until the catalog does.)   

As the catalog manager, only you or the top level administrator (me) can "Activate" a catalog page. This power is given so you can look at the entries before they go online, and for other administrative purposes, such as making sure the consignor's paperwork and fees are in order and paid. By the same token, you can also "Deactivate" any entry as you desire. 

You have the ability to delete catalog entries, but the consignor does not. This is a precaution against having a consignor accidentally delete a horse that is supposed to be in the catalog. 

The only other unique item found on this form that is not part of a regular classified ad form, is the "Lot Number."   These are not assigned by the computer, so you are free to number and re-number, replace scratched horses, etc. Note: Use numbers only. This is a "Required Field" ... meaning that each cataloged horse must be assigned a number. You may skip numbers,  but it is not a good idea to use the same number more than once. These numbers are necessary to make the Arrow Navigation work correctly for your online catalog visitors,  so they can browse your catalog directly from page to page by clicking the "Next" or "Previous" arrows.

Activating Catalog pages:
If you add a catalog horse while logged in as a catalog "member," you will see that the "member" does not have use of the tools to delete, activate or deactivate the ads. You need to then log in to your catalog manager account and click the "Update/Activate" link. This will bring up a list of all horses entered into your catalog so far, and you will quickly see those that are followed by the "Activate" button. Those will not be visible to the public on the catalog Index until you click to activate it. Then the label on that button will toggle to a new label reading "Deactivate."

Help is usually available 7 days a week, so don't hesitate to let us know if you run into anything that doesn't seem clear. 

You will find general instructions about using forms here:
http://www.horsesonly.com/bho/help/default.htm 
(This is the "Questions" link near the top of all the classified or catalog pages.)

A single user account should be the only one you need, now and in the future. It is important NOT to set up additional user accounts, because that will cause an incomplete index of your horses to come up when people click the "view our current listings" link that appears on every catalog or classified page, as well as on your ranch page. If you or a person you plan to add as a member of your catalog  should happen to have multiple user accounts already, please get in touch with Andrea by email to combine all a members ads into one account before being added as a catalog member!

Unless a user is a member of at least one catalog, their personal toolbar ONLY contains 5 links. The last two, "Add Catalog Horse" and "Edit Catalog Horse" only appear after a user has been added to a catalog. 

We have feature now to allow for camera-ready printed catalog master pages.

Because of this, you see 2 entry boxes for the horse "Description" area in catalog horse submission forms. 

• Everything in the first "Description box will appear in your printed catalog. This box is limited in the number of characters that will fit your chosen catalog style, and a counter is provided to help you know when you have reached that limit. (I will help you determine what that approximate number will be.)
  
  The 2nd "Description" field is unlimited in the amount of information it will hold.  NOTE:  Some text must be present  in the first "Description" box before information from the 2nd box will display online. |
  
   Everything in BOTH "Description" boxes will display in the online catalog AND classified companion ads.
  
  

• ONLY the text in the first "Description" box will display in the special printed catalog format.

Members DO have the ability to make changes in their catalog horse entries,  like editing information, changing a photo, etc. That is accomplished by logging in to their user account, clicking the "Edit Catalog Horse" link, then selecting (clicking) the horse name from the list of horses placed under this user account. 

General Ad Placing tips:
http://www.horsesonly.com/bho/help/place-ads.htm

You will find step-by-step instructions at the above link. Please also notice the list of topics in the vertical menu at the left side of the page. This menu should cover nearly any function you should encounter. If not, you can click the last link in that menu, which is "Email for HELP." That is my email address, and I will send specific instructions for your problem. You may also reach me by phone at: 785-456-8600.

If the photos you plan to use need to be cropped or have background distractions removed, please send them to me directly by email, and provide the name of the horse or Ad ID number so I can do this for you and attach the image. There is no extra charge for this service, and it is actually easier for me if you send the photo directly. Once it has been placed online, our automatic photo handling program has optimized the image for web use, and this makes it more difficult for me to work with.

For photo and scanning tips, and instructions on attaching images to email, see the following page:
http://www.horsesonly.com/bho/help/photo-tips.htm 

Pricing  |  Catalog Details  | Catalog Index
Format for Printed Catalog Masters    Catalog Member Tips 
Catalog Manager Tips  |  Managing Catalogs with Multiple Consignors
Catalog Help Index  |  Instant Typesetting for Print catalogs